> For the complete documentation index, see [llms.txt](https://help.urbanpiper.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.urbanpiper.com/store-manager/prime-web/scan-and-pack-workflow.md). # Scan and Pack Workflow {% embed url="" %} **Why Use Scan and Pack?** Online orders leave little room for packing errors — a missing item means a bad customer rating, a refund request, and a dent in your platform metrics. The Scan and Pack workflow eliminates that risk by making the packing process physically verifiable, not just assumed. Here's what it solves: **Accuracy — pack the right items, every time** When Print Labels are enabled, each item in an order gets its own printed barcode label. Kitchen staff scan each label before the order is sealed, creating a physical checkpoint that catches misses before the bag is closed — not after the rider has left. No more relying on memory or visual checks during a busy rush. **Speed — keep riders moving, improve your platform standing** The moment all items are scanned and marked ready, the order status updates automatically and moves to **Waiting for Pickup**. Riders aren't left waiting for a manual food-ready confirmation, which tightens your prep-to-dispatch time. Faster turnarounds translate directly to better delivery metrics on platforms like Swiggy and Zomato — lower cancellations, better ratings, and improved ranking. > **Note:** Scan and Pack needs to be activated by the UrbanPiper team before it's available in your account. Reach out to support to get it enabled. *** **Setting It Up** **Step 1: Enable the Scan and Pack Module** 1. Contact the UrbanPiper support team to request activation. 2. Once enabled, go to **All Apps → Company Settings → Internal → Module**. 3. Search for **Scan and Pack** and activate it. **Step 2: Activate the Barcode Scan Flow** 1. Go to the **Live Orders** section. 2. Find the **Scan Barcode Flow** setting and ensure it is enabled. *** **How It Works** **With Print Labels (recommended)** When the **Print Label** toggle is on in the KDS, a separate barcode label is printed for each individual item in the order. Kitchen staff scan each label as items are packed — the order only moves to ready once every item is accounted for. **Without Print Labels** If Print Labels are turned off, a single order-level barcode is printed on the bill instead. Scanning that barcode marks the entire order as food ready in one step. *** **Testing the Workflow** 1. Head to the **Live Orders** section and acknowledge an incoming order. 2. A KOT and a barcoded bill are generated automatically. 3. Go to the **KDS** — the order will appear there. 4. Scan the barcode(s) using your connected scanner to mark the order as ready. 5. The order moves to **Waiting for Pickup**, ready for rider collection.
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